As the world and the industry slowly return to the “new normal,” there are many questions surrounding trade shows and exhibitions. What does attending a trade show look like in the time of COVID-19? What precautions are being taken to ensure a safe and healthy event? The entire team here at Metro Exhibits wants to make sure you are informed and ready to get back to trade shows – safely and productively. On this page, we’ve compiled some COVID-19 trade show guidelines and safety precautions from trusted sources, such as ESCA & IAEE, to help you stay educated and ahead of the game as the trade show & exhibiting industry resumes in-person events.
To stop the spread of COVID-19, physical distancing – both indoors and outdoors – is key. Venues across the industry are taking steps to ensure physical distancing is achieved while attending these events and trade shows. See below to learn more about the steps that are being taken to promote safety.
All staff and visitors MUST adhere to CDC guidelines regarding PPE. Masks should always be worn, and they should fit properly – with no gaps on the sides or underneath.
Venues and convention centers must display clear signage throughout the entire building, reminding people of the proper infection prevention protocols and to stay at least 6 feet apart.
Floor markings and stickers will be put in place to encourage people to keep a safe distance while waiting on lines.
In areas where people must speak face to face, proper shields and barriers should be installed to serve as another layer of protection.
The increased demand for clear acrylic barriers has led to a national shortage of this material across the nation. Luckily, Metro has inventory and is ready to help install these barriers wherever they are needed. If you’re in need of clear acrylic barriers for your business, feel free to reach out to us for more information.
Wherever possible, venues are implementing various features and technologies to abide by no-contact policies. This strategy includes virtual kiosks where guests can get information, check-in, pay dues, and more. This is done to minimize the frequency of human-to-human contact.
Screening of visitors, staff, and anyone entering the building will be performed at venues in order to ensure that anyone who may be sick, or who has been in contact with anyone who is exhibiting symptoms, does not enter the venue. Some examples of screening protocols that will be conducted include:
All visitors and staff are required to wash hands frequently. There will be signage posted throughout the venue to remind everyone of proper hand-washing techniques. When hand-washing isn’t possible, all staff and visitors are encouraged to use hand sanitizer. Hand sanitizing stations will be placed throughout all venues.
Any attendees, staff, or visitors that plan on entering the building MUST stay home if they are experiencing COVID-19 symptoms. These symptoms are outlined here by the CDC. Also, if you have been in contact with anyone who has been exhibiting these symptoms, you must stay home to prevent the possible spread of the virus.
When it comes to the trade show floor, it can be a bit difficult to distance when there are so many exhibitors present. Below are some of the guidelines and precautions that venues are taking to ensure safe events:
On the trade show floor, booths and exhibits are being spread out as far as possible and as much as space allows for. Side rails on all booths and exhibits are also being increased to 8-feet.
As far as staffing of individual exhibitor booths, exhibitors are being asked and encouraged to limit the amount of staff in each booth to only what is absolutely necessary. Also, all across the trade show floor, venues are adding staff who are essentially given the duty to “patrol” the venue for too many clustering groups of people and to make sure people are practicing social distancing.
All events held will have thorough cleaning and disinfecting plans in place with the venue and show organizers. These plans include guidelines as to how often cleaning should take place, the proper chemicals and procedures, and more.
Many venues throughout the industry are also being highly encouraged to work towards GBAC Star certification. This certification provides accreditation for facilities in outbreak prevention, response, and recovery. Facilities that receive GBAC Star accreditation are recognized for:
Any and all food services that are operating at venues are to follow all proper infection prevention protocols. This includes the staff wearing face coverings and any other protective gear. Areas are to be cleaned frequently, and there should be no self service bars or areas. Whenever possible, clear acrylic barriers should be in place to limit contact.
All carpets and floor coverings are to be cleaned and used according to specific COVID-19 trade show guidelines. Multi-use carpets are cleaned prior to and after each event. During the event, any carpets and floor coverings are to be properly vacuumed as much as possible. All other flooring is cleaned, disinfected, and treated with an antimicrobial solution.
For freight handling and warehouse operations, venues are to limit the sizes of laborers and crew whenever possible. Exhibitors and anyone shipping to the venue are encouraged to ship any deliveries as early as possible, to allow for disinfection time and proper cleaning procedures, should they be necessary. Also, all correspondence in regards to shipping/receiving should be moved to an electronic platform if possible. This will limit the transfer of papers between people.
Below is a list of key trade shows and events that are currently still scheduled to take place in-person! If you need help planning for any events, or if you’re in need of items such as exhibits, pop-ups, promotional items, signage, and more, reach out to Metro Exhibits today. We are fully prepared to help you have a successful exhibiting experience at your next event!
|9/1/2020||Aviation Week MRO Americas||Dallas|
|9/3/2020||JOGS Tucson Gem & Jewelry Show||Tucson|
|9/9/2020||DUG Eagle Ford||San Antonio|
|9/10/2020||Franchise Expo West||Phoenix|
|9/10/2020||Surf Expo Summer||Orlando|
|9/15/2020||Design 2 Part Show||Schaumburg|
|9/23/2020||Design-2-Part Show- Summer||Marlborough|
|10/1/2020||Techtextil North America||Atlanta|
|10/1/2020||International ArtExpo NY||New York|
|10/8/2020||Imprinted Sportswear Atlantic City||Atlantic City|
|10/14/2020||Club Industry||St. Louis|
|10/14/2020||Minnesota Educator Academy – MEA||St Paul|
|10/17/2020||N C P A||Nashville|
|10/18/2020||Natl Stationery Show||New York|
|10/19/2020||TEAMS Conference & Expo||Houston|
|10/19/2020||L D I||Las Vegas|
|10/21/2020||SATCON/NAB SHOW||New York|
|10/21/2020||G I E||Louisville|
|10/21/2020||PRINTING United – SGIA||Atlanta|
|10/21/2020||Audio Engineering Society Convention||New York|
|10/22/2020||PDN Photoplus Intl Conference + Expo||New York|
|10/25/2020||A A L A S||Charlotte|
|10/28/2020||M D & M Minneapolis||Minneapolis|
|10/29/2020||T S A||Galveston|
|11/3/2020||Athletic Business Conf||Baltimore|
|11/4/2020||The New Jersey Cooperator’s Condo, HOA, Co-op & Apt. Expo||Secaucus|
|11/4/2020||A B X||Boston|
|11/4/2020||IFAI Expo Americas||Indianapolis|
|11/7/2020||G B T A||Denver|
|11/8/2020||Remodeling Show & DeckExpo||Las Vegas|
|11/8/2020||HX: The Hotel Experience||New York|
|11/8/2020||B D N Y||New York|
|11/8/2020||HEALTHCARE DESIGN CONFERENCE||Nashville|
|11/8/2020||International Pool Spa Patio||Las Vegas|
|11/9/2020||Coal Prep Tech – CPSA||Charleston|
|11/14/2020||A H A Expo||Dallas|
|11/17/2020||I A A P A||Orlando|
|11/17/2020||N J L M||Atlantic City|
|11/18/2020||I S C East||New York|
|12/11/2020||A4M World Congress American Academy of Anti-Aging Medicine||Las Vegas|
*show dates updated as of 7/7/2020