Project Management Coordinator

If you are someone who thrives in a fast-paced environment, working on a new project daily, and feeds off working as a team to provide clients with industry leading tradeshow assets, Metro Exhibits is the place for you!

Work closely with the Project Management department to assist in aligning sub-contractors and vendors in logistics, event furnishings, carpet and labor.

Reporting Relationships

Reports to the Senior Account Manager.

Essential Functions

  • Facilitate quotes and awarding sub-contractors in logistics, field labor, event furnishing and flooring based on project manager’s directives.
  • Navigate and retrieve show information from exhibitor show kits.
  • Adhere to project budgets, and reconcile vendor invoices to ensure Metro is being properly billed.


Education: High school or work-related experience.

Work Experience: 1 to 3 years of tradeshow or event project management experience.

Knowledge, Skills and Abilities

  • Knowledge of Smart Sheet, QuickBooks, Outlook and any industry software a plus.
  • 1 to 3 years of tradeshow or event project management experience.
  • Organized, self-motivated, with a proactive approach to managing and executing projects within the tradeshow and events industry.
  • Detail oriented, ability to multitask.
  • Ability to work effectively in a high transactional and fast paced environment.
  • Effective oral and written communication skills.
  • Open to feedback and coaching for improved performance.
  • Uphold high ethical standards and moral behavior outlined in the company’s Code of Conduct.
  • Improve business performance through initiative that is aligned to company goals.

Roles and Responsibilities

Includes but not limited to:

  • Oversees the Art Department.
  • Organizes print production schedule.
  • Meets with pre-press technicians daily to go over daily needs and tasks.
  • Meet department goals.
  • Sets up department’s budgets and processes.
  • Carefully reviews each project in full detail to ensure it is up to customer and company’s standards.
  • Makes sure all projects are in line with production’s timeframe.
  • Coordinates creative assets for marketing department.
  • Communicates with different department heads regularly to discuss project and process improvement.
  • Handles customer projects that are complete custom booths.
  • Builds relationships with vendors to get the best price.
  • Research new vendors for future jobs in fabric printing, custom letters, hanging structures etc.

Other Requirements:

Physical Requirements: The physical demands are minimal and typical of similar jobs in comparable organizations.

Americans with Disabilities Act (ADA): Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties of the position.

Key Performance Indicator (K.P.I.)

  • Coordinate sub-contractor orders in a time-efficient manner.
  • Complete all required forms accurately to ensure a seamless project.
  • Timely upload of all necessary paperwork to SmartSheet.
  • Strong ability to maintain an open communication with project management team.
  • Strong ability to get ahead of potential issues to avoid a disruption of project, or in instances where projects arise, can resolve in an effective and efficient manner.

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